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Fleet management system slashes costs for SA logistics industry

Fleet Domain's online Fleet Management Information System (FMIS) is reducing operating costs and improving safety for leading South African logistics firms. Jai Kalyan, managing director, Fleet Domain says the online system offers a value proposition to the market: "When fleets are managed more effectively, risk is reduced and operational savings as high as 15% can be achieved," says Jai Kalyan, managing director, Fleet Domain. "This is significant when you consider that a fleet of 100 passenger vehicles, LDVs and panel vans can cost around R24m a year to operate."
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Fleet Domain is a subsidiary of the Argility Technology Group.

The online system enables fleet owners to efficiently manage operations, multiple service providers, drivers and vehicles through a single integrated platform, thereby reducing operating costs and improving safety.

Key features

Featuring a suite of integrated modules, FMIS delivers all the information needed, in a self-service, easy-to-use and seamless environment.

The system simplifies fleet administration, mitigating fraud risk and helping fleet owners make informed decisions about the running of the fleet, with modules including driving licences and PrDPs, vehicle licences, COFs and permits, fuel management, maintenance management – including servicing; repairs and warranties; fines management compliant with the new AARTO legislation; accidents; trip logging; inspections; acquisitions; disposals and reporting.

The solution also consolidates and enhances information from existing services and solutions such as fuel cards, tracking devices and onboard computers, and automatically flags exceptions according to parameters set by the fleet owner.

Manufacturer information is constantly updated on vehicle specifications and costs, together with per vehicle reporting on consumption, workshop maintenance history and total cost of ownership – a strong drawcard for fleet owners and dealerships. This allows for manufacturer comparison and informed decision making on purchasing and selling for the fleet, thereby maximising fleet cost efficiencies.

Kalyan notes that product enhancements are ongoing with the goal of simplifying fleet management processes. "Our most recent updates include the use of Optical Character Recognition (OCR) and scanning modules, which have streamlined and expedited driver take-on by using technology to scan in drivers’ licences, ID documents and vehicle registration discs. Another recent addition is that of an Inspection Sheet with related photographic evidence and comments allowing for tracking and resolution of fleet maintenance actions.

"Additional to its multiple features, the online system meets the needs of local fleet owners by offering one of the most unique, flexible and powerful security systems available today, with the advantage of no capital outlay. Users simply need an internet connection, and a login name and password to run the application," concludes Kalyan.

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