In tough times it pays to plan for things going wrong

Particularly at times when a lot of companies are cutting costs by reducing staff levels and putting service delivery at risk.

Thinking logically, every product, service or profession depends entirely on its customers. There are no exceptions. So, it makes sense not to risk doing something that will literally chase customers away.

But, the problem is that while most companies train their staff how to deal with customers, what very few do is train their staff how to deal with situations when things go wrong.

You can see this all over South Africa. At petrol stations, hotels, restaurants, shops, hospitals, dentists and just about anywhere a customer comes into contact with sales people, receptionists, technical people and so forth. Even at Home Affairs and other government and municipal, departments.

As long as there isn't a problem, the customer service is always very good.

But, when things go wrong, the lack of proper training costs companies a fortune in lost business.

Receptionists, salespeople, call centre operators, all become very defensive and you can literally see them losing the plot completely. Their first big mistake is they go into denial almost immediately and then try and make it the customer's problem.

I really feel sad for these people because they are clearly out of their depth andf ill-equipped. And they are the ones who get in to trouble when the issue escalates up to executive level and the big boss just caves in to the customer because he just doesn't have time to argue.

I cannot stress how important it is for companies to specifically train their front line staff on what to do when things go wrong. Instead of just showing them how to smile.

Right now I am developing a specific customer service training course called "How to deal with customers when things go wrong".

Interestingly, this does not involve rocket science but plain and simple human logic. Because there is always a good way of rescuing a situation without anyone losing face or losing money.