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Celeste Jacobs
I have 10 years' experience providing outstanding production, administrative and personal support to the MD, COO, Management team and staff. A motivated, confident self-starter whose passion is creating and streamlining processes. I am ready and qualified for the next stage of a successful career and looking for a PA position within a good company, where I can contribute and grow.
Show profile Hide profileResponsibilities - Traffic & Production; Stores:
• Responsible for general production process for the company's magazine titles.
• Creating and implementing yearly deadlines for all staff
• Purchase orders, expense claim forms
• Dealing with all suppliers - price scheduling, orders, deliveries
• Bindery and dispatch management
• Create detailed and up to date cost estimates for future projects and manage alongside project managers
• Subscriber efficiency of receiving magazines on time before newsstand copies
• Create production standards, processes and procedures where practical
• Time management and delivery to mail houses
• Cost saving through clever costing and efficiency at all production levels
• Constant monitoring of quality and services - report quarterly to MD
• Understanding trends and industry norms - report quarterly to MD
Key tasks:
Service - assure the right quality product is delivered to the right place, at the right time.
Quality - Be concerned with the finished quality and final product and assure its best quality possible is presented to our readers via subscription or retail outlet
Price - Costing the most competitive quotes, taking the above points into consideration and ensuring the correct price translates to orders and then onto invoices along with the Accounts.
Keep all relevant departments and individuals well informed of production timelines, possible challenges, and anticipate impasses or bottlenecks before they occur, so as to manage them with the least disruptive manner.
Responsibilities - Circulation & Distribution; Events Manager:
• Responsible for general circulation and distribution management.
• Guarantee regular reporting according to company / magazine objectives
• Analysis of distribution and optimisation of supply
• Create a distribution strategy - Develop newsagent / retail sales strategy and implementation plans
• Manage the return policy
• Run on calculation per each title for circulation growth in line with strategy.
• Create circulation profile and prospects per each title
• Create an overall Panorama circulation policy
• Target readers, how many are they, where are they, where best to sell them the magazine.
• Present monthly to Publisher for strategy and policy assessment with best possible recommendations
• Distribution / Subscription fulfilment, external/internal suppliers
• Distribution to mail house and management/supervision of mail room fulfilment, quality cost and implementation
• Distribution to RNA managed for all titles
Key tasks:
• To assist the company to achieve targeted readership audiences and sales performance in the most cost-effective manner
• To manage within agreed targets and guidelines the distribution companies performances, accountabilities and client relationships.
• To produce or facilitate reports to the MD and departments as required and requested by the agreed deadlines.
Responsibilities other:
• Stores management
• Manage office stock, archives
• Subscription fulfilment (in-house) and postage
• Auditing (ABC) certification - 4 quarters of the year
• Logistic management of events
• Booking of flights and accommodation for key people and international clients
• Agendas/action points followed up/minutes
• General administration support to the management team
• Making appointments
• Organising internal & external meetings, packs, agendas and facilities
• Assisting with mailshots and promotions across the board
Responsibilities - Traffic & Production; Stores:
• Responsible for general production process for the company's magazine titles.
• Creating and implementing yearly deadlines for all staff
• Purchase orders, expense claim forms
• Dealing with all suppliers - price scheduling, orders, deliveries
• Bindery and dispatch management
• Create detailed and up to date cost estimates for future projects and manage alongside project managers
• Subscriber efficiency of receiving magazines on time before newsstand copies
• Create production standards, processes and procedures where practical
• Time management and delivery to mail houses
• Cost saving through clever costing and efficiency at all production levels
• Constant monitoring of quality and services - report quarterly to MD
• Understanding trends and industry norms - report quarterly to MD
Key tasks:
Service - assure the right quality product is delivered to the right place, at the right time.
Quality - Be concerned with the finished quality and final product and assure its best quality possible is presented to our readers via subscription or retail outlet
Price - Costing the most competitive quotes, taking the above points into consideration and ensuring the correct price translates to orders and then onto invoices along with the Accounts.
Keep all relevant departments and individuals well informed of production timelines, possible challenges, and anticipate impasses or bottlenecks before they occur, so as to manage them with the least disruptive manner.
Responsibilities - Circulation & Distribution; Events Manager:
• Responsible for general circulation and distribution management.
• Guarantee regular reporting according to company / magazine objectives
• Analysis of distribution and optimisation of supply
• Create a distribution strategy - Develop newsagent / retail sales strategy and implementation plans
• Manage the return policy
• Run on calculation per each title for circulation growth in line with strategy.
• Create circulation profile and prospects per each title
• Create an overall Panorama circulation policy
• Target readers, how many are they, where are they, where best to sell them the magazine.
• Present monthly to Publisher for strategy and policy assessment with best possible recommendations
• Distribution / Subscription fulfilment, external/internal suppliers
• Distribution to mail house and management/supervision of mail room fulfilment, quality cost and implementation
• Distribution to RNA managed for all titles
Key tasks:
• To assist the company to achieve targeted readership audiences and sales performance in the most cost-effective manner
• To manage within agreed targets and guidelines the distribution companies performances, accountabilities and client relationships.
• To produce or facilitate reports to the MD and departments as required and requested by the agreed deadlines.
Responsibilities other:
• Stores management
• Manage office stock, archives
• Subscription fulfilment (in-house) and postage
• Auditing (ABC) certification - 4 quarters of the year
• Logistic management of events
• Booking of flights and accommodation for key people and international clients
• Agendas/action points followed up/minutes
• General administration support to the management team
• Making appointments
• Organising internal & external meetings, packs, agendas and facilities
• Assisting with mailshots and promotions across the board
