Project Manager

Job description

We are seeking a mid- to senior-level Project Manager to act as the operational heartbeat of the business, managing the flow of work between clients and internal teams, and ensuring seamless execution of all projects.
This role requires a highly organised, assertive, and solutions-driven individual who can take full ownership of projects from initial brief through to final delivery, while maintaining high standards of client service and internal coordination.

Key responsibilities

Client and project coordination

• Serve as the primary point of contact for clients across multiple projects
• Interpret client briefs and translate them into clear, actionable internal deliverables
• Manage client communication, feedback loops, and reporting
• Coordinate and schedule client and internal meetings

Project and workflow management

• Manage multiple projects simultaneously in a fast-paced environment
• Develop and maintain timelines, deadlines, and delivery schedules
• Track all active projects using workflow management tools (e.g. Monday.com, Asana)
• Ensure all deliverables are completed on time and meet quality standards

Internal team coordination

• Allocate work to internal teams (creative, content, audiovisual, strategy, etc.)
• Drive accountability and ensure alignment across departments
• Facilitate effective collaboration to ensure smooth project execution

Operational and commercial support

• Assist with project costing, quotes, and budget visibility
• Ensure proper project closure and handover for invoicing
• Maintain accurate project tracking, documentation, and reporting

Production coordination

• Coordinate production logistics including shoots, talent, and scheduling
• Assist with preparation of creative briefs, production briefs, and checklists

Minimum requirements

• 4 – 10 years’ experience in project management
• Proven experience within a communications, creative, advertising, marketing, or media production agency
• Strong understanding of agency workflows and client service environments
• Experience with project management systems (e.g. Asana or similar tools)
• Ability to manage multiple stakeholders and projects simultaneously
• Strong organisational and time management skills
• Excellent verbal and written communication skills

Requirements

• Client relationship management
• Project planning and execution
• Workflow and process management
• Attention to detail and quality assurance
• Problem-solving and decision-making
• Ability to perform under pressure

Posted on 29 May 11:46, Closing date 16 Jun