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• working closely with various departments, assisting line managers to understand and implement policies and procedures;
• promoting equality and diversity as part of the culture of the organisation;
• liaising with a range of people involved in policy areas such as staff performance and health and safety;
• recruiting staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
• Facilitate induction process for new employees
• Prepare employment offer to candidates and write regret letters to candidates who were interviewed
• Draw and analyze monthly recruitment trends for submission to replacement roles.
• developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
• preparing staff handbooks;
• advising on pay and other remuneration issues, including promotion and benefits;
• undertaking regular salary reviews;
• Payroll loading which include loading new employees on the system, termination, leave etc.
• negotiating with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions;
• administering payroll and maintaining employee records;
• interpreting and advising on employment law;
• dealing with grievances and implementing disciplinary procedures;
• developing HR planning strategies, which consider immediate and long-term staff requirements;
• planning and delivering training - such as inductions for new staff; analysing training needs in conjunction with departmental managers.
• Update and maintain organograms on a monthly basis
• Analyzes employee related data such as personal information, professional background and compensation matters. Maintains and updates employee information in human resources information system (HRIS). Ensures data accuracy. Interprets data to assist in planning and developing human resource management decisions used for staffing, productivity and training.
• Maintains a database for the department in keeping with Skills Development procedures and other departmental requirements.
• Administration of applications for bursaries and training courses (internal and external) as well as conference/congress attendance on a regional level. It will also include the recording of all training and education interventions and reporting such training in a prescribed format against regional Workplace Skills Plans (WSP)
• Recruitment process for students: Assist with arranging interviews, prepare interview documentation, do reference checking for candidates, contacts successful candidate.
• Analysing RFQ/RFP/EOI documents to ensure submissions are focused, creative, articulate, and compliant;
• Calling and participating in strategic start-up meetings for new proposals and interviews;
• Works with team on proposal related tasks and ensuring that contributors submit complete information on deadlines and editing their work for content and grammar
• HR Planning, skills audit
• Handle employee complaints, grievances and disputes