Customer service defines customer experience

Juan Bezón

For this reason, now more than ever, the experience that a customer has with a brand is more differentiating than the product or service itself. Transforming and changing the customer experience takes time. It means that the top management of the company has to be really committed and have customer experience as one of its top priorities in its strategy as it touches all areas within the organisation, but there is one that has a greater impact on customer experience, and that is the customer service.

The biggest change today in customer service is the sheer number of channels through which people can contact your business. Instead of just phone calls and snail mail, consumers can now reach you by email, social media, text message, video call and live chat. Mobile technology has also enabled constant connectivity, giving customers 24/7 access to public forums in which they can talk – or complain – about your company. Only organisations that are willing to adapt and respond to this shift in business-consumer dynamics will survive.

The emergence of all these new channels – also known as digital channels – add some complexity to the brand, as it is obliged to incorporate them to the customer journey and hence more touch points. These can be classified in two types: assisted (needs human interaction) and non-assisted or self-service.

One of the first questions that companies need to ask is: What are the channels/touch points that I need to have to engage with my customers? The answer is very simple: Attend to your customers in their preferred channel. A survey conducted by IDC on Customer Care BPO found that the majority of consumers were unable to get a response from customer support using their channel of preference. Businesses need to know their customers, segment them properly and understand what their preferred channels are, how they want to access them, what time, how often and for what kind of transactions.

© Carline Bon-Ami via 123RF

Most likely you will chance upon a clear trend of customer service, which you are probably not addressing properly: most customers prefer self-service – effortless interactions – especially by the youth. But it is also true that every day more people do not want to make any kind of transaction in person. Customers want to control their time, they do not want to queue and wait for something that they can do easily online. And, interaction with advanced brands has taught customers what is possible online and hence they compare brand’s service levels regularly. Self-service is about automation, where customers are allowed to make all the normal transactions through online channels, either via a website or a mobile app, without human intervention. This requires technological effort and investment, but that can be amortized very quickly as per call costs reduction and improvement of customer experience.

Having the multi-channel and self-service capabilities is a big step, but it is not enough to ensure a great customer experience. Today, most consumers use more than one channel in each individual transaction. This means that you cannot afford to have a “channel siloed” vision of the customer transaction. You need to have a single view of customers and their transactions and provide a seamless experience through all the touch points. This is known as omni-channel experience, and it is the next step to ensure your customer service is excellent.

Finally, the next step is about personalisation and proactive engagement. How can a business anticipate a customer’s needs, even before he/she can contact the business or tell the business what he/she wants? This is where big data or analytics come into play. Having all the information about the customer, preferences, real and historic use and purchases, customer service and historic interactions through all the channels is needed to offer the right product at the right time in the right context. For example, a mobile operator automatically analyses the internet usage of a user with 1GB data bundle, and detects that he has been consuming the bundle for the last three months, and paying additional costs for the extra-bundle usage. The mobile operator offers the user the opportunity to subscribe to the 3GB data bundle allowing him to use more bandwidth while saving money.

In the age of fierce competitiveness, companies that deliver a great end-to-end experience that makes them stand out from the clutter will attract and retain customers. This is a universal truth no matter which industry a business is in and businesses that choose to make superior customer experience their core business strategy will continue to thrive.