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Current responsibilities:

Maintain Relationships with Relevant Role Players (Internal/External)
• Maintain relationships with the relevant role players in Finance (VSA and GROUP), Supply Chain Management (Procurement), IT divisions and external Suppliers
• Set up regular meetings/email correspondence with relevant role players in various divisions/suppliers to obtain mutual agreement on the resolution of issues and the delivery of inter-dependent outputs and results
• Continuous follow-up is implemented to ensure that the relationships are maintained

Management of Correspondence, Documentation and Office Administration
• Manage budget documentation/invoices for the Talent Management Group
• Assist with ordering of office/IT equipment for the Talent Management Group
• Assist with capturing of contracts on ECM (where applicable)
• Assist with credit card reconciliation for EHODs upon request
• Maintain budget filing system for the Talent Management Group

Financial Responsibilities
• Create Purchase Orders (PO's) on Oracle
• Keeping record of all PO's created on Excel Spreadsheet
• Supplier Creation (Electronic Request on Oracle/Liaise with Procurement)
• Supplier Maintenance (Electronic Request/Liaise with Procurement)
• Account Maintenance (Liaise with Procurement)
• Receipting of PO's/invoices
• Supplier creation on Oracle
• Compiling and reconciling posting files from the Asset Clearing Accounts to FAR
• Processing Journals to General Ledger
• Processing financial data on a day to day basis, to ensure balancing of financial month end
• Operational accounting responsibility for the allocated section within Fixed Asset Register department
• Ensure compliance with the existing systems of internal controls

Human Resources Administration
• Long and short listing of new intake for Learnerships and Internship programmes for all provinces (over 100 new entrants twice a year) and submitting to line manager
• Searching for candidates for various business areas
• Communicating with candidates, inviting them for interviews and assisting in interviews of potential candidates for both programmes
• Conducting reference checks on successful candidates
• Collecting all documentation from candidates to create candidate files and maintaining electronic copies
• Forwarding signed contracts with supporting documentation to HR Support centre for capturing
• Drawing up contracts, reading and explaining the employment contracts to new learners and interns before they sign them
• Minute taking in meetings
• WSP capturing for SETA