Zimbabwe's accountant general, back on track

Beginning in 2007, the country suffered a period of hyperinflation with calamitous results on a number of fronts. One of the casualties was the country's SAP-based Public Finance Management System: the number of zeros simply became too many for the system to handle, and it was switched off. Government financial processes abruptly became manual and paper-based, opening the doors to inefficiency and corruption.

In 2009, Zimbabwe began its slow return to financial solvency with the introduction of several foreign currencies as legal tender, the centralisation of expenditure and payment authorisation systems, and opening a new set of foreign currency accounts for the Consolidated Revenue Fund and line ministries at the Commercial Bank of Zimbabwe. The government adopted the US dollar as its currency of record and reporting.

Reintroducing the system

With some measure of monetary stability returning to the system, the next step was obviously to reintroduce the Public Finance Management System. "Getting the Public Finance Management System fit for purpose was clearly vital to support the Minister of Finance's programme for returning the country to financial growth and to support integrated budget control," says Barnstone's Conrad Steyn.

Aside from configuring, testing and taking live the general and sub-ledgers for the Central Revenue Fund's cash budget, and accounting in multiple currencies with reporting in a single reference currency, the project included several other elements. These included a review and, if necessary redevelopment, of financial policies and procedures to support the reconfigured Central Reserve Fund on the system, plus appropriate training. The goal was ensure the uploading of clean data for the 2009/2010 fiscal year.

Training staff was a key component

The system was set up to handle multi-currency accounts with the US dollar as functional currency. Barnstone further developed several financial procedures, such as the collection and recording of tax revenue and the accounting of salary expenditure. A key part of the work was training all relevant staff, including top-level financial managers, in the new systems and procedures, and providing SAP transaction user training guides for all the processes on the system. These guides are available on the central server.

Finally, Barnstone conducted an audit of infrastructure to determine the needs for funding requests. Funding was in fact obtained for the refurbishment of two call centres plus the purchase of a range of equipment. Looking to the long term, Barnstone also drafted a plan for infrastructure improvement. "Zimbabwe has already made good progress on the road to financial recovery, and that journey will be greatly facilitated by the Ministry of Finance's far-sighted programme to ensure the right technology is in place to provide the necessary support," says Steyn.