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• Receive overtime and capture on Excel spreadsheet to be signed off by Site Manager and emailed to Head Office monthly.
• Attend to queries regarding salaries.
• Attend to queries regarding pension / provident fund.
• Assist employees with expense reimbursements.
• Attend to queries regarding submission and payment.
• Provide leave forms, receive processed and approved leave forms. Process on Tilos.
• Re-set Tilos password for employees on request as well as attend to all queries regarding leave.
• Schedule training requests by HO, arrange boardroom and beverages for training.
• Attend to queries regarding training.
• Arrange site functions when required.
• Order business cards for employees, submit monthly newsletter, design and layout of forms and documents are requested.
• General PA duties to Site Manager e.g. files, boardroom bookings, update detailed Employee Sheet, organogram, update management filing system, ad hoc duties.
• Answering of calls, reporting of faulty telephone / fax lines.
• Report faulty copiers / printers to HO, email monthly meter counter readings to Itech, Update toner requirements monthly and send to HO.
• Receive and Arrange for items from courier services to be collected and delivered when required.