Finance Administrator

Job description

As part of the establishment of its new Rustenburg City Campus, STADIO Higher Education invites applications for the position of Finance Administrator. The successful candidate will provide accurate and efficient financial administration support to the campus and contribute to sound financial controls, timely processing and reliable financial records.

Assumption date:  4 January 2027 

Purpose of the role:

The Finance Administrator will process financial transactions, reconcile accounts, maintain supplier and customer records, support timely payments, and assist with financial reporting, compliance and audit requirements across the campus.
The role requires a high level of accuracy, attention to detail and effective engagement with suppliers, campus colleagues and the broader Finance function.

Key roles and responsibilities

Bank and cashbook processing:

• Process transactional bank statements daily.
• Allocate receipts accurately to customer accounts and capture payments to supplier accounts.
• Investigate unmatched transactions and resolve reconciling items promptly.
• Maintain complete and accurate cashbook records.

Card and account reconciliations:

• Prepare monthly reconciliations for credit cards, fleet cards and lodge cards against the cashbook in Unit4 Business World.
• Investigate variances, obtain supporting documentation and resolve discrepancies.
• Complete credit applications for new suppliers and creditors were required.
• Ensure reconciliations are accurate, supported and completed within required timelines.

Supplier payments and creditor administration:

• Verify invoices and reconcile supplier and creditor accounts.
• Prepare payment schedules and ensure that payment runs including invoices due for payment.
• Follow up with suppliers and creditors regarding outstanding or missing invoices.
• Support accurate and timely supplier payments and maintain constructive supplier relationships.

Financial support and month-end activities:

• Provide financial administration support to the financial accountant in meeting campus requirements.
• Assist with financial reporting, month-end tasks, journals, account analysis and ad hoc finance requests.
• Contribute to the achievement of finance deadlines and the effective functioning of the campus finance function.

Inter-cost-centre transactions:

• Capture and process inter-cost-centre loan entries for suppliers and creditors on a daily or weekly basis.
• Verify supporting documentation and ensure that costs are accurately allocated between departments and campuses.

Audit and compliance support:

• Support the financial accountant with internal, annual financial and BBBEE audits that are affected by supplier and creditor records.
• Compile supporting documentation and respond to audit information requests.
• Ensure financial records are complete, accurate and readily accessible.

Document follow-up and stakeholder liaison:

• Follow up with relevant campus employees regarding outstanding goods-received notes, purchase-order discrepancies, invoices, supporting documents and credit notes.
• Resolve documentation discrepancies and maintain clear communication with relevant stakeholders.
• Ensure complete and accurate records are available for processing and payment.

Minimum qualifications and experience

Qualifications:

• A diploma or degree in accounting, finance, bookkeeping, financial management or a related field.
• A relevant accounting certification would be advantageous

Experience:

• Two to three years’ experience in finance administration, accounts payable, bookkeeping or an accounting support environment.

Knowledge, skills and competencies

• A solid understanding of accounting standards and procedures.
• A high degree of accuracy and attention to detail.
• Advanced competence in reconciling accounts.
• Advanced spreadsheet skills and the ability to use accounting software effectively.
• Self-discipline and the ability to work independently.
• The ability to work well under pressure and as part of a team.
• Effective verbal and written communication skills.
• Excellent time management and organisational skills.
• The ability to adapt to change and changing operational requirements.

 

Posted on 08 Oct 10:23, Closing date 21 Oct