Stock Controller & Accounts Administrator

Job description

Orms is looking for an organised, trustworthy Stock Controller and Accounts Administrator to join our team at Orms Bellville.
In this role you will keep our stock accurate and well controlled, and look after creditors, daily cash ups and petty cash. If you are good with numbers, enjoy a busy retail environment and have a passion for photography, we would like to hear from you.

Position: Stock Controller and Accounts Administrator (permanent, full-time)
Location: Orms Bellville, 27 Willie Van Schoor Dr, Bo Oakdale, 7530
Remuneration: Market-related, based on experience

Key responsibilities

Stock control:

• Receive and checking of all supplier deliveries
• Process inter-branch stock transfers as requested
• Capture stock movements accurately on the system, making sure no stock moves without correct process being followed and documentation completed
• Arranging COD supplier purchase requests
• Arrange returns of faulty or excess stock to suppliers for credit
• Ensure all products are labelled, correctly priced and on display
• Keeping displays and the storeroom neat and organised
• Carry out regular stock counts, compare them to system stock on hand to ensure accurate stock holding for Bellville branch
• Report any stock discrepancies or irregularities to management promptly

Accounts administration:

• Capture supplier invoices accurately and flag cost increases so retail prices can be updated
• Assist with the processing of supplier administration, including purchase orders, goods receiving, matching of processed and finalised supplier invoices, ensuring all returns are credited and that the supplier account is always in balance on the ERP system
• Processing of sales credit notes when required, providing point-of-sale refunds to customers in store, along with preparing paperwork for EFT refunds.
• Assisting sales staff with sales overrides when required
• Completing the daily takings for all sales staff, to be sent to head office in Cape Town for daily reconciliation, including the counting and cashing up of cash sales.
• Issue, record and control of the branch petty cash expenditure, and the billing and issuing of coffee bar sale tickets to staff and relevant sales representatives.  
• Assist sales staff with all stock and customer payment queries
• Handle all admin filing
• Operate the switchboard, directing calls to the correct sales staff and taking clear, accurate messages when they are unavailable or assisting where possible.
• Any other duties as delegated by your manager

Requirements:

• Grade 12 (matric) with mathematics, a bookkeeping, accounting or retail-related qualification is an advantage
• At least 2 years' experience in stock control, accounts administration or cashiering, preferably in retail
• Good accounting knowledge, including creditors and cash handling
• Working knowledge of a retail POS or stock system, and good MS Excel, Word and Outlook skills
• Knowledge of cameras and photography, or experience in the photographic industry, is a strong advantage
• Willing to work retail hours, including Saturdays, with own reliable transport
• Available to attend the full official company stock takes held at the end of August and the end of February, which include after-hours and weekend work, along with assisting in reconciling the results.

About you:

• Honest, reliable and accurate, and trusted to handle cash
• Organised and adaptable, able to work under pressure with minimal supervision
• Patient and approachable, with clear verbal and written communication

How to apply

Please email your CV, in confidence, to annette.blackie@orms.co.za with “Stock Controller and Accounts Administrator” in the subject line. Only shortlisted applicants will be contacted. If you have not heard from us within 4 weeks, please consider your application unsuccessful.

This position is aligned with our commitment to Employment Equity, and preference may be given to suitably qualified candidates from designated groups in terms of the Employment Equity Act.

Posted on 05 Oct 10:28, Closing date 1 Dec