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Events & Conferencing opinion

Warren Buffett's guide to writing in plain English

One of the world's most famous and successful investors - Warren Buffett, prefers to write in plain English.
He wrote the preface in the Plain English Handbook, published by the US Securities and Exchange Commission - which gives some useful advice:

"Write with a specific person in mind."

"When writing Berkshire Hathaway's annual report, I pretend that I'm talking to my sisters.

I have no trouble picturing them: though highly intelligent, they are not experts in accounting or finance. They will understand plain English, but jargon may puzzle them."

"My goal is simply to give them the information I would wish them to supply me if our positions were reversed. To succeed, I don't need to be Shakespeare; I must, though, have a sincere desire to inform."
- Warren Buffett

Here, he captures the essence of writing in plain language, making four key points:

• Keep your reader in mind

• Use clear, simple language

• Avoid technical jargon and gobbledygook

• Write to inform not to impress

If writing plainly is good enough for Mr Buffett, it's good enough for anyone. Here's how he does it:

How to write like Warren Buffett
  1. Keep it personal - use 'you, we, us and I'. People respond more positively when addressed personally.

  2. Use short sentences and short paragraphs - aim for an average of 15-20 words per sentence. Make only one point per sentence. Break long sentences into 2-3 short ones.

  3. Aim to be understood - what you write must be clear on first reading.

  4. Use the active voice - it's more vigorous and direct. It's also easier to read and understand:

    - use 'consider' not 'consideration'

    - 'appoint' instead of 'appointment'

    - 'notify' rather than 'notification'

  5. Be economical with words - use only as many words as you need:

    - use 'A new bank account is being set up' instead of 'A new bank account is in the process of being set up'

    - 'now' rather than 'at this present time'

    - 'for' not 'on behalf of'

  6. Use everyday words and expressions - inflated words add little value; buzzwords even less. Stick to words you use in everyday conversation.

  7. Get to the point - remember your readers don't have much time. Be straightforward. Free yourself of corporate mumbo-jumbo.
    
 

About James Hurford

James Hurford | Corporate Trainer | Author of 'How to write well' and 'How to speak well' | If you want training 'How to write well' or 'How to speak well' in your business, just call: 0742 545 811 email: website: www.passion.za.com
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