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Position : HRM Assistant

DUTIES

• Welcomes new employees to the organization by conducting orientation.
• Provides payroll information by collecting time and attendance records.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Maintains employee information by entering and updating employment and status-change data.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Maintains quality service by following organization standards.
• Maintains technical knowledge by attending training workshops.
• Management and updating of leave registers.
• Updating and monitoring of attendance register.
• Create leave and attendance register.
• Performance management and improvement tracking systems.
• Assisting with employee relations.
• Assist with compensation and benefits administration and recordkeeping.
• Maintaining employee files and the HR filing system.
• Assisting with the day-to-day efficient operation of the HR office.
• Process and review employment applications in order to evaluate qualifications or eligibility of applicants.
• Arrange for in-house and external training activities.
• Compile and prepare reports and documents pertaining to personnel activities.
• Provide assistance in administering employee benefit programs and worker's compensation plans.

Position : Personnel Officer

LEAVE MANAGEMENT
• Capturing of leave forms & credits on Persal.
• Management of sick leave (eight Week rule).
• Monitor leave without pay.
• Monitor leave plans / 10 days schedule and leave utilization.
• Leave audits to update records, prior retirements, death and resignation.
• Conduct workshops on leave management.
INJURY ON DUTY
• Reporting accident to the Workman Compensation Commissioner.
• Submission of copies of WCL2 to doctors and hospitals.
• Submission of First Medical Report to Workman's Compensation.
• Liaise with hospital Doctors and clinics in case of IOD.

PILIR
• Advice employees on PILIR cases.
• Advise on continued ill-Health.
• Acquaint the affected officers with PILIR.

PENSION

• Admission of employees into the GEPF.
• Withdrawal of employees from the GEPF.
• Calculating leave gratuity for retired and deceased personnel.
• Completion of withdrawal form.
• Preparing and issuing of retirement letters, resignation forms, filing of documents in their respective files.
• Notifying officers about their last working day due to old age (50-55yrs, 60-65yrs).

PAYROLL MANAGEMENT

• Keeping payroll records for the district.
• Distribution of pay slips.
• Responding to queries based on salaries.
• Handling IRP5's.

PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM
• Provide administration support to employees in implementing the performance management system.
• Manage the annual performance evaluation.
• Conduct quality assurance on quarterly basis.
• Coordinate PMDS workshops/training.
• Capture quarterly probation reports on Persal.
• Capture quarterly review on Persal system.
• Facilitate the submission of PIs, QR, and AEs by employees.
• Facilitate one-on-one support.
• Record management of PMDS documents.

HUMAN RESOURCE DEVELOPMENT

• Facilitate the development of work plan for employees.
• Conduct home visits for external clients selected to be granted bursaries.
• Facilitate the granting of bursaries for internal & external clients.
• Conduct career exhibition.
• Facilitate the memorandum of understanding.
• Assist in conducting training and orientation of new appointed employees at the district.
• Assist with the monitoring of the implementation of AET, Internships and Experiential training.
• Manage Abet, Internships, Learnerships and Experiential learners.
• Plan and implement skills development to staff members
• Provide effective administration training to employees and define skills gap.
• Administer payroll management.