Show profile Hide profile

RESPONSIBILITIES (PROJECT ADMINISTRATOR)
• Managing the Technical Director's schedule by planning and scheduling meetings, conferences, teleconferences, travel etc.
• Support Technical staff on project and general administration
• Manage and coordinate communications both internally and externally.
• Develop and format documentation using appropriate software.
• Quality control of presentations, documents and spreadsheets
• Capturing time sheets (where applicable as administrator)
• Provide project related administration and project management assistance to the Client
• Ensure that the Client is handled professionally and courteously at all times
• Setup a new project templates, project codes and information, including ensuring that contracts are signed and filed
• Relevant project cost trackers to be maintained with timesheet information and invoice details to track performance for each project
• Relevant project data sheets compiled and saved for future reference
• Project closure reports completed with the Project Management to be saved
• Assistance with the compilation of client invoices, including tracking of all disbursements for the relevant projects, ensuring monthly submission of invoices form all consultants
• Support bid documents collection (putting together staff CV's company profiles and other documentation)
• Ensure tenders are fully collated, signed, printed and delivered on time
• Maintain a "tender/proposal" submission list to track
• Assist Project Managers with the preparation of presentations and any research of relevant documentation
• Taking of minutes of project meetings required
• Ensuring that all project administration support is provided.