Exports / Logistics Assistant

Our Client is seeking a highly detail-oriented, focused, and structured Exports / Logistics assistant to join their operations team based in Modderfontein. The ideal candidate will have a perfectionist mindset, a solid background in commercial exports and logistics within a manufacturing environment, and must be fully bilingual in English and Afrikaans. This position is ideal for someone who can follow instructions precisely, thrives in a quiet, detail-heavy work environment, and has the stamina and focus to manage complex documentation processes.

Job title: Exports / Logistics Assistant
Area: Modderfontein, Gauteng
Industry: Mining engineering
Salary / CTC: R 45 000 (depending on current earnings, qualifications, and experience)
Report to: Procurement and logistics manager
Type: Fixed term contract

Probation period:

A six-month probation period will be implemented. During this time, either party may terminate the employment with a seven-day notice period.
After the probation, the company’s standard termination and leave policies will apply and must be adhered to by both parties.

Key responsibilities:

Your main tasks and duties will include:

• Preparing and verifying export documentation, including:
  • Commercial invoices
  • Packing lists
  • Forwarder's instructions
  • Road manifests
  • Master airway bills
  • Bills of lading
  • Certificates of origin
  • Export licenses
  • Third-party inspection certificates (if required)
  • Ensuring full compliance with local and international customs and shipping regulations

• Coordinating transport bookings with:
  • Internal loading teams
  • Road haulage companies
  • Shipping lines, airlines
  • 3rd party logistics providers (3PL) and couriers
• Tracking and tracing shipments; proactively communicating any delays or changes to relevant internal or external stakeholders
• Maintaining regular contact with international clients to:
• Provide order updates
• Address export-related queries
• Resolve delivery concerns
• Handling returns, delays, and complaints in coordination with relevant internal departments
• Ensuring that all exports comply with applicable trade laws, sanctions, and international agreements
• Keeping accurate records of export transactions for audits and compliance reporting
• Maintaining filing systems and databases for all documentation and customer shipment records
• Supporting the preparation of monthly, quarterly, or ad hoc export/logistics reports
• Performing general logistics admin and support tasks as required

Qualifications and skills:

• Matric (Grade 12) minimum
• Relevant diploma in logistics, supply chain, or similar (advantageous)
• 3–5 years’ experience in a similar exports / logistics assistant role
• Proven experience in commercial exports, ideally within African and international markets
• Prior experience in a manufacturing or production-based company is essential
• Familiarity with customs documentation, international trade procedures, and Incoterms

Skills and competencies:

• Fully bilingual in English and Afrikaans (spoken and written) – non-negotiable
• Exceptional attention to detail with a natural ability to spot small errors
• Highly structured, organised, and consistent
• Able to follow instructions precisely and work independently
• Excellent concentration and focus over extended periods
• Able to handle repetitive tasks without losing quality or accuracy
• Technically proficient in Microsoft Excel, Outlook, and ERP systems
• Physically and mentally healthy with good stamina and energy levels
• Willingness to work overtime when required, especially during high-volume or month-end periods
• Calm under pressure and committed to delivering timely, accurate results
• Preference for a structured, quiet, process-driven environment

Ideal personality traits:

• Quietly confident and introverted
• Perfectionist by nature
• Loyal, trustworthy, and mature
• Naturally methodical and disciplined
• Dismissive of distractions and focused on accuracy
• Takes pride in delivering flawless, high-quality work

 

Posted on 06 Aug 15:53, Closing date 5 Sep