Part one: The ultimate event and meeting managemet
A complete step by step guide to planning.
Learning outcomes:
The Ultimate step by step approach to managing an event from beginning to end.
Gain the skills to plan, implement and manage any event, of any size. By attending this course you will be able to succeed within the competitive industry of events.
This master class is designed for event coordinators by an
event coordinator. It is based on first hand real life event experience.
You will be able to plan events like a pro at the end of day two!
Program outline:
Receive a event planning toolkit includes...
Project planner resource: A comprehensive, practical and user
Friendly 30 page essential checklist (Budget template, task tracker, set schedules and much more)
Mind map blue print for an event
Scope document template
Event specifications guide
Plus we cover
• Marketing, branding and your events
* The rise of events and how to maximise your return on investment and marketing
• Administration tools: Develop easy to use and time saving administrative processes and event systems for your event department
* How to get organised with your filing, emails, calendar and documentation:
Easy time saving tips and tricks
• Project scope: How to interview clients and identify the project scope
• Event development and research
* How to develop innovative themes and concepts
* Case studies of events: Ideas to make your events spectacular
* How to incorporate and manage catering, content, entertainment, the environment, invitations, and production into your overall design experience
* How to develop the event programs and schedules
* Invitation development and design considerations
* How to manage your budget and price your events
* How to stretch a budget, cost cutting ideas.
* How to work out capacity calculations, set up room configurations, numbering tables and determining screen sizes just to name a few
* Attendee management including seating systems, seating protocol,
registration processes and communication procedures
* RSVP management: How to integrate technology and electronic systems
* Logistics and infrastructure management
* Food and beverage management including serving styles, catering
considerations, service ratios, how to manage special meal requirements
* Speaker/presenter management
• Event execution: How to execute your event on the day from set up to break down
• Event management: How to manage sound checks, time management, VIPS, vendors,
the venue and staff
• Event closure: Evaluating event success post event
Venue: City Lodge, Monte Casino, Fourways