Electronic records management

(NQF Level 5, 7 Credits) US: 252027, 252024 & 110003

Two-day university short course

17-18 November 2011
(Venue

This two-day course will provide students with theoretical and practical experience in identifying, retrieving, preserving and conserving information in an electronic record management environment. It explores record management in relation to the business needs of all types of organizations, whether in the public or private sector, embracing all records, but with a particular emphasis on electronic records.

Outcomes: After successful completion of this short course, the participants should be able to:

demonstrate an understanding of the basic concepts;

demonstrate an understanding of the common concerns that have to be addressed as far as electronic records are concerned;

demonstrate an understanding of the physical storage and handling of electronic records;

demonstrate an understanding of hard copy versus electronic records;

demonstrate an understanding of the legal matters involved and the international standards that should be adhered to;

demonstrate an understanding of the role of the records manager, the IT department and senior management in electronic records management;

demonstrate an understanding of the concept "document management" versus "records management";

demonstrate an understanding of the way in which different types of electronic records should be managed;

demonstrate an understanding of how to work with metadata; and

demonstrate an understanding of the manner in which products should be evaluated.

Target group:
Officials of government departments and employees of private companies or organizations responsible for records management.

Minimum entry requirements: Please note that the minimum entry requirement for this course is matric (Grade 12). Students attending this course will be required to provide certified copies of their identity document and matric certificate. The attendance of a Records Management NQF 5 level short course is also required.

Course outline:
• Basic concepts
• Common concerns
• Physical storage and handling
• Hard copy versus electronic records
• Legal matters and international standards
• Role of the records manager, IT department and senior management
• Document management versus records management
• Managing different types of electronic records
• Metadata
• Evaluating products

Assessment:
Students will have to prove their competence in applying the knowledge, skills and behaviour learnt during class exercises and group work. Each student must submit an assignment within a specific time-frame. (It is your responsibility to keep a hard copy and/or electronic copy of your assignment as back-up. LeMark/NWU will not make or keep any copies of your assignment, nor can we accept any responsibility for the loss thereof).

Assignment assessment guide/template:
Each student will receive a hard copy as well as an electronic copy of an assignment assessment guide/template. This guide will lead you step by step through the assessment process, some important terms as well as what you are required to submit in order to be assessed for this course/programme.

Certification:
Successful students will receive a certificate of competence accredited by the Potchefstroom Business School (PBS), North West University (Potchefstroom Campus). Students who are found not yet competent will be allowed to hand in one re-submission. (Terms and conditions apply). Alternatively, learners will receive a LeMark letter of attendance.

Re-submissions:
When a student is granted a re-submission they will have 36 days (weekends and holidays included) to complete their PoE/assignment. Should they not meet this deadline they will have to book, pay and attend the programme/course at their own expense. Should they yet again be found to be not yet competent (NYC) - the policy prescribes that the student will have to re-register for the course.

Course Rate: R 3 850.00 per person (Inc VAT, lunch, refreshments, study material).

Reference Number: Please use your invoice number
Closing date for registration: Last working day before the commencement of the course.
Cancellation Date: Seven working days before the commencement of the course.

Date: 18 August 2011 to 19 August 2011
Venue: Protea Capital Hotel, Pretoria
Cost: R 3 850.00