Personal Assistant

Job description

Providing high-level administrative, organisational, and operational support for a CEO’s professional and, where required, personal affairs. Among the primary responsibilities of this position are managing schedules and appointments, coordinating communications, handling administrative tasks, organising travel and logistics, prioritising workflows, and ensuring the smooth day-to-day functioning of the CEO’s activities.

Key responsibilities

• Manage and maintain calendars, including scheduling meetings and appointments
• Prepare reports, presentations, and documents as required
• Coordinate meetings, including agendas, minutes, and follow-ups
• Handle confidential information with discretion and professionalism
• Serve as the primary point of contact on behalf of the CEO, coordinating communication with clients, stakeholders, and internal teams to ensure alignment and timely follow-through
• Provide comprehensive personal support to the CEO, managing errands and individual tasks with a high level of efficiency, discretion, and attention to detail
• Monitor deadlines and ensure timely completion of tasks

Requirements                          

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Relevant diploma or certification in administration (advantageous)
• Experience in diary management and travel coordination
• Familiarity with office management systems and procedures
• Energetic and highly organised person
• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Ability to multitask and prioritise effectively
• Strong attention to detail

Posted on 20 May 16:19, Closing date 19 Jul