Events Co-ordinator

• Plan and coordinate all events assigned to you by the special events manager
• Daily reporting to the special events manager on tasks completion and updates thereof
• Budget preparation and financial management under the guidance of the special events manager
• Proposal writing under the guidance of the special events manager
• Attending meetings with clients wither with special events manager or independently
• Taking of briefs from clients
• Respond to public inquiries
• Sending briefs to suppliers
• Coordination and accurate updating of production schedules and the events management template
• Support of the special events department and manager
• Supplier rates negotiation including but not limited to: décor, audiovisual and sound, technical, gifting, prizes, collateral, clothing, venue liaisons, accommodation and travel, food and beverage, sponsorship etc.
• Client and supplier relationship building, retention and management
• Receive, direct and relay meeting notes and briefs from client and to team and suppliers
• Assist in the planning and preparation of events
• Make preparations for meetings and briefing sessions
• Respond to clients timeously
• Assist the special events manager with all events-related elements
• Brainstorm sessions and creative thinking and implementation to come up with exciting new ways to run events