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Receptionist/Office Administrator

Location:Cape Town, Claremont
Education level:Matric
Job level:Mid
Own transport required:Yes
Type:Permanent
Company:DG Murray Trust


Job description

About the DGMT:DGMT is a South African foundation built on endowments from Douglas George Murray and his wife, Eleanor. DGMT is committed to developing South Africa's potential through public innovation and strategic investment. Our goal for South Africa is a flourishing people, economy and society. Towards this end, DGMT currently distributes about R160-million per year and leverages and manages a similar amount of funding through joint ventures with other investors. Read more about DGMT at dgmt.co.zaWe are looking for a receptionist and office administrator to manage our front desk on a daily basis. This person will also be required to execute a variety of administrative and clerical tasks to the highest quality standards.Key responsibilities:
  • Greet and welcome guests as soon as they arrive at the office
  • Answer, screen and forward incoming phone calls
  • Maintain the telephone system and staff contacts list
  • Provide basic and accurate information in-person and via phone/email to internal and external parties
  • Record, sort and distribute incoming mail/deliveries
  • Record outgoing mail and arrange for outgoing courier as requested
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Assist the Office Manager with the day-to-day running of the office, including maintaining various administrative schedules and the requisition of office supplies (stationery, kitchen and cleaning supplies, etc.)
  • Supervise and assist the housekeeping team on the day-to-day activities
  • Maintain the booking schedule for meeting rooms and ensure that meeting prep (tea/coffee/telecons/catering/parking etc.) is done
  • Perform other clerical receptionist duties such as filing, photocopying and binding
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Assist with travel, events and meeting logistics as requested


Requirements

Requirements:
  • Proven work experience (three to five years) as a receptionist, front office representative or similar role
  • Experience with administrative procedures
  • Proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
  • Knowledge of, and hands-on experience with office equipment (e.g. printers, shredder and binders)
  • Professional attitude and appearance
  • Reliable and Responsible
  • Solid written and verbal communication skills
  • Resourceful and proactive when issues arise
  • Ability to work within a team
  • Excellent organisational skills and discretion
  • Multitasking and time-management skills, with the ability to prioritise tasks
  • Customer service attitude
  • Minimum matric certificate or equivalent; additional certification in Office Management is a plus
To apply:Please send a cover letter, CV and application form to by Wednesday 19 February 2020. The application form can be downloaded here: https://dgmt.co.za/employment-opportunity-receptionist-office-administrator/Do not send any other documents, please.Only shortlisted candidates will be contacted.

Posted on 10 Feb 08:24

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Simone Arendse

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