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Human Resources Manager

Remuneration:negotiable Cost to company 
Benefits:Discretionary 13th cheque
Location:Cape Town, Gardens
Education level:Degree
Job level:Management Snr
Job policy:Employment Equity position

Job description

This position is to head up an HR department that acts as a shared department to three companies.

Effectively manages the HR department for three successful design-oriented companies (SAOTA, OKHA, ARRCC), manages HR staff, processes and procedures and provides guidelines to the business to effectively conclude, implement and monitor strategic initiatives and programs.

Responsibilities include, but not limited to.

HR strategy
Guide and conclude – Implement and monitor, all strategies with regular report back to directors and management of status, risk and outcome.
  • Recruitment and selection/headcount/skills (Plan future projections)
  • Onboarding and offboarding
  • Remuneration – Bands - Reward and recognition
  • Employment conditions
  • Employee wellness - Relations
  • Organisational culture (Attract and retain staff relevant to industry)
  • Organisational development (Career and talent management, succession planning, performance management)
  • Training (Skills audit - Gap analysis – Development)
  • Employment Equity (Transformation)
  • BBBEE (Contribute and guide strategic plans to facilitate positive BBBEE ratings)
Recruitment and selection
Guide, oversee and ensure implementation.
  • Job profiling
  • Advertising (Review current and propose changes)
  • Online recruitment
  • Hiring practices
  • Interns/bursary students/job shadow
Guide, oversee and ensure implementation.
  • Onboarding and offboarding
  • Performance reviews
  • Statutory returns (UIF, SDA, EE, COID and BBBEE)
  • Policies and procedures (Review and update/computerise)
  • HR processes (Leave, letters of appointment, employee details, employee training records, employee experience, disciplinary records, grievance records, succession planning, and statutory returns)
  • Reports (Review and upgrade)
  • Manage and develop the competencies of the HR team (Performance management, set and monitor KPI’s)
  • Complete and submit WSP - EE plan/report
Industrial relations
  • Maintains company policies to stay abreast with changing labour laws
  • Communication of policies and procedures to the organisation
  • Developing job descriptions for the architectural employees
  • Guiding managers and employees with disciplinary issues and chairing IR meetings
  • Dispute resolutions at CCMA when necessary
  • Support the business with defining optimal business structures for maximum efficiency
  • Performance management process – guide and assist, ensure compliance
Disciplinary and misconduct
  • Facilitates and monitors performance management procedures in line with labour law guidelines
  • Train and advise managers on disciplinary processes and procedures
  • Assists managers with following through on process to deal with misconduct matters
  • Capture, filing and monitoring of all warnings and necessary documents
Probation management
  • Coordinates and monitors to ensure probation reviews are scheduled and achieved
  • Ensures correct paperwork maintained
  • Attendance at probation reviews as per the probation review guidelines
  • Guiding managers during the review process and advising corrective measures where necessary
  • Utilises the recruitment and training officer for assistance where required
Performance reviews
  • Coordinates and monitors annual employee performance reviews
  • Guides managers during the process and recommends corrective action where necessary
  • Utilises the recruitment and training officer as well as the ER officer for assistance where required
  • Utilises the systems and induction officer to coordinate appointments and track required documentation
  • Reports to the board summary outcomes
Employment Equity manager
  • Facilitates and monitors meetings of EE committees
  • Ensure correct processes are completed for submitting of EE reports and plans
  • Responsible to ensure the company is EE compliant
  • Reports to the board on EE activities/status/plans or where approval is required
HR strategy/projects
  • Support assist and implement any HR projects or business strategies as defined by the board of directors
  • Oversight of the recruitment officer with guidance on recruitment strategies, to ensure vacancies are filled efficiently and with the right people and that statutory training records are being maintained
Training/talent management
  • Maintains the mentor allocation for SAOTA mentorship program and SACAP
Employee relations
  • Oversight of the ER officer with guidance on employee relations or grievance handling, to ensure that employee relations strengthen and remain strong
Systems and induction
  • Oversight of the systems and induction officer to ensure systems are maintained, induction runs smoothly, and leave is being monitored and abuse being addressed
  • Communication systems
  • Disciplinary handling and training
  • Grievance handling and training
  • Dispute resolutions at CCMA and Labour Court
  • Retrenchments

Company Description

SAOTA is a dynamic architectural practice whose distinctive work is instantly recognisable. Considered one of the most interesting of Africa's new generation of architects, the partnership of Stefan Antoni, Philip Olmesdahl and Greg Truen, enjoys a high profile at the cutting edge of architecture. SAOTA strives to promote a service marked by excellence in both design and its execution. Our philosophy of practice is embodied in the spirit of enquiry that flourishes amongst its principals and staff and the desire to seek in the challenges of new projects, solutions that are not only unique but sustainable and timeless.


Essential skills and criteria
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Bachelor’s degree
  • Ability to problem-solve, exercise judgments and make decisions
  • Ability to manage a varied and complex workload
  • Management skills - including staff management
  • Excellent time management skills
  • Ability to plan, organise, and delegate work to achieve desired results
  • Good spoken and written communication skills
  • Ability to present facts and recommendations effectively in oral and written form
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to develop working relationships with a wide range of people – excellent people skills
  • Capable of motivating staff or mentoring unproven employees
  • Accept ownership and deliver on commitments. Hold self and others accountable for required work output and standards, acknowledging mistakes and taking corrective action
  • Views own team as an integral part of the bigger organisation with a common goal
  • Leads by example
You also need to be prepared to face a fast-paced and hectic environment in which every day poses fresh challenges.

Advantageous criteria
  • Ability to write reports and articles using original or innovative techniques or style
  • Ability to read, analyse, and interpret the most complex documents
  • Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors
  • Actively seeks assignments and other on-the-job opportunities to improve self
Behavioural criteria

You will need to behave professionally, fairly, ethically and responsibly at all times. The ability to work within a team is another essential pre-requisite, as is the ability to take control of a situation and resolve it with minimal disruption to the business operations. You are a self-starter who enjoys being part of a team and you like to multi-task and be active. You need to have the ability to look at the 'bigger picture.

As a strong relationship builder with exceptional client management and communication skills you will thrive in a challenging environment.

Posted on 27 Feb 08:57


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