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Facilities Administrator

Remuneration:R7000 - R9000 per month Cost to company 
Location:Cape Town
Education level:Matric
Job level:Junior
Type:Permanent
Company:Career Custodians


Job description

They say facilities is a man’s world – we beg to differ. Become part of this exciting field of Facilities and experience new things every day. Your problem-solving skills and initiative will be the driving force behind the success of this role.

Education:
  • Grade 12 or equivalent
  • Tertiary: Administration/Facilities Qualification will be an advantageous
Work experience:
  • Previous experience in the same or similar position in a four/five-star hotel
  • Familiar with all duties and procedures in the facilities environment
  • MS Office (Word, Excel and Email) is essential
Other:
  • Needs to have an interest in the facilities industry
  • Reliable, responsible and dependable to fulfill obligations
  • Attention to detail
  • Able to work under pressure
  • Willingness to lead, take charge and offer direction
  • Ability to multitask
  • Show initiative by taking control of task
  • Excellent communication skills
  • Friendly and service orientated
Tasks (include but not limited to):

Administration:
  • Email follow ups
  • Filing and record keeping
  • Control appointments for FM
  • Document typing or rectification
  • Invoicing control (from suppliers) and to make sure that quote vs invoice is correct for sign off and submission
  • Sending POs to contractors and do follow up on quotes and invoices
  • Once invoices are signed and approved, then submit for payment
  • Updating files and information
  • Follow-up for information
  • Stock ordering for stores (when stock is approved)
  • Getting quotes for stock
  • Checking projects updates from FM’s and have submitted monthly updates
  • Assisting with general records updating such as supplier’s information
  • Follow up on vehicle checks
  • Liaising with suppliers
  • Reporting back on work not completed
  • Assisting on getting prices or estimates
  • General office upkeep
Reporting/communication
  • To ensure that proper and clear handover is done within the different departments
  • To attend Management Meetings/Workshops as required
  • To ensure clear handover done to Host Manager and other relevant Senior Managers
Facilities and residential
  • Ensuring the reception area and office is always kept in a clean and orderly manner
  • Understanding of facilities and residential management
  • Understanding of the annual extensive care and maintenance programs
  • Assist in keeping the Facilities, Aesthetics and Green files are up to date
Manager HR
  • Keep staff personal information up to date in their files
  • Make sure all village and life rules and regulations are implemented at all times
  • Monthly rosters
  • Administer monthly staff test
  • To assist with regular, on-the-job training taking place to agreed standards
 Discipline
  • Correct disciplinary procedures and actions to be enforced at all times


Requirements

  • Administrative
  • Communication
  • Invoices
  • Management
  • Project planning
  • Reporting


Posted on 05 Feb 10:55



Career Custodians

Career Custodians is a recruitment and talent management agency, specializing in the wellness, hospitality and tourism industry.

View company profile

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