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Payroll Manager

Remuneration:R20000 - R25000 per month Cost to company 
Location:Cape Town, Camps Bay
Job level:Senior
Type:Permanent
Company:Career Custodians


Job description

A well-established Luxury Hotel Group is looking for an experienced Payroll Manager to assist with the aspects of payroll management combined with occasional operational assistance. The person will be working alongside the Financial Managers within the Group. The successful candidate should have a “can-do” attitude and wiling to assist with daily tasks (Financial and Admin-orientated).

Tasks and responsibilitlies


Integrity of new staff on VIP system


· Reviewing HR files received and ensuring all company requirements and statutory documents are in place before new employee is loaded on the payroll system



· Reviewing all new starters captured on VIP by using a check-list to ensure information is accurate and as per HR File


Processing of Payroll Information


· Ensure all managers submit their monthly payroll documents within stipulated deadline



· Capture the information provided on VIP system



· Capture all deductions relating to the relevant departments and employees.



· Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.



· Sending payroll reports to respective managers for approval



· Uploading final pay registers into the Bank, to be released by Financial Managers


Payment of Staff



· Maintains employee confidence and protects payroll operations by keeping information confidential



· Ensure all staff are paid within the agreed timeline and perform monthly payment reconciliations


Statutory Requirements



· Ensure all EMP201’s are reconciled monthly, uploaded into the SARS website and prepare for payment before the 7th of each month



· Reconciling and loading the monthly pension fund contributions on the pension portal



· Submitting pension withdraw claims to ensure funds are paid out to staff



· Assist with preparation of annual WCA submissions



· Reconcile all 3rd party transactions and ensure the payments are done before the 7th of the month



· Balances the payroll accounts by resolving payroll discrepancies


Controls



· Maintains payroll guidelines by compiling and updating policies and procedures



· Complies with statutory requirements by studying existing and new legislation, enforcing adherence to requirements and advising management on action required



· Ensure no fictitious employees exist on the payroll system



· Ensure all payslips are loaded onto ESS same day as payment



ESS System


· Ensure all new staff on VIP are linked to the ESS System



· ESS usernames and passwords to be distributed to relevant staff and managers



· Create, amend and maintain ESS groups to standard format



· Custodian of ESS master file



· Guide and assist managers on how to use the ESS system



· Using the workflow in progress report and following up the relevant managers to approve outstanding leave transactions



· Unblocking / Resetting user profiles and passwords on request



Leave Management



· Send Annual Leave balance reports to managers to check and sign-off



· Perform Annual Leave Recons on request



· Ensure all Annual, Sick and Family Responsibility leave are linked to correct method to ensure correct monthly accrual



· Ensure all paid-per-hour staff are linked to correct leave method as per set guideline, to ensure accurate accrual


Management and Training



· Train and guide the payroll department to ensure a quality service is delivered to the VNL Group



· Creating and maintaining streamlined processes and control



· Gives regular, comprehensive and constructive feedback to team and conducts their performance appraisals



· Adjusts management style to get the best from the individuals within the team


External Audit



· Assist with preparing the payroll information to be included in the Annual Audit files as per Group Instructions received



· Provide assistance in resolving payroll related audit queries


Relationship Building



· Maintain a strong working relationships with, and have open and transparent communication between all members of the team


Ad-Hoc Requests



· Support the Balance Sheet Manager and CFO with any queries relating to payroll department


Qualifications



Relevant HR Degree or Diploma



Financial Diploma - Advantageous


Experience



Two to three years' management experience



Five years' payroll processing experience



HR experience advantageous



Must be able to communicate at executive level



Advanced MS Office knowledge



Advanced Payroll Systems knowledge (SAGE VIP)


To apply for the position, please forward a motivational letter, an updated CV with a picture of yourself to .


**Please note that only successful candidates will be contacted. Should you not hear from us within five days – please consider your application unsuccessful**


To browse all our vacancies, please log on to our website – www.careercustodians.com



 

Requirements

  • Human Resources
  • Pastel
  • Payroll
  • Sage
  • Taxation


Posted on 11 Feb 07:30



Career Custodians

Career Custodians is a recruitment and talent management agency, specializing in the wellness, hospitality and tourism industry.

View company profile

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