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Procurement/Logistics Manager

Location:Cape Town
Job level:Mid/Senior

Job description

The position manages the Interior Décor Admin department and has two junior admin staff to assist/perform the job functions below. The P&L Manager has full oversight of the below, utilising the staff efficiently to achieve deliverables.

  • Compiling and Management of Project Programmes/Timelines and Deliverables Schedules for Senior Project Managers
  • Compiling and Management of Project Cost Estimates
  • Management of Order Requests to the Finance Department 
  • Addressing of snags Post-Completion  
  • Setting up and Management of ARRCC disclaimer documents, procedures and templates
  • Updating of Manuals, Policies and Templates
  • Supplier and Manufacturer liaison
  • Local and International Suppliers Relations and Development
  • Supplier Library Management
  • Quotation Requests, Comparisons, Tenders, Alternatives Sourcing
  • Mark Ups and Supplier Pricelists
  • Project Furniture and Fabric Registers and Schedules
  • Development and Management of the Specification Control Book
  • Briefing of Manufacturers, Quality control of items in manufacture
  • Styling: Sourcing and Delivery of Objet, Store Appros, Placement, Proposals to Clients with costs  
  • Assisting JPMS, SPMS and Photographers with Media Shoots of completed projects
  • OS&E and Turnkey Sourcing / Standardization
  • Design Option Proposals when required by JPMS / SPMS
  • Supplier Maintenance Manuals for Client handovers
  • Assistance with Fee Proposals / Budgets
  • Management of Close of Disbursements
  • Monthly Project Expense Checks
  • Project Orders Reconciliation  
  • Checking accuracy of the paperwork of all completed packs completed by Admin Assistants, including Costing Sheets and Summaries, Client Quotations, Interior Cost Summaries, Amendments and Cancellations
  • Training and oversight of New Starts in Décor Department on Procurement Processes and accuracy of work.  
  • Management of Fabrics, Replacements, Alternatives, Cuttings, Sampling, Finishes Trays and Rings
  • Planning, checking and issuing of Procurement Department Weekly Programmes
Logistical planning:
  • Shipping: Arranging through shipping agents, Cost Comparisons, Tracking, Clearing,
  • Facilitating queries from Project Managers relating to Import / Export, VAT, Clearances and Insurances & existing Trade Agreements between countries
  • Comparative quotes for consolidation and storage of project furniture
  • Client Meetings - where logistics and shipping, as well as budgets are discussed.
  • Local: On-site inspections and briefings with Rykwil, Stuttafords, etc Installation team planning (Local and International), Installation Kit collation
  • Installation Programmes
  • Company Insurance for hoisting
  • Calling for final BOP and fees from Clients prior to installations
  • Household Contents Insurance correspondence with Client
  • Inspection of goods at storage or on site, packaging, labelling Arranging for all furniture deliveries either to site or storage, the tracking and recording thereof
  • Installations


Essential skills and criteria
  • Prior experience in Home or Interior Décor will be advantageous.
  • Minimum five years' working in similar role.
  • Highly organised with good knowledge of Microsoft Excel and Microsoft Office Suite.
  • Good understanding of formulas and reconciling to ensure accuracy of documents.
  • Exceptional level of accuracy and attention to detail.
  • Discretion and confidentiality are essential to the role.
  • Fluency in both written and spoken English, with strong spelling, grammar and proofreading abilities
  • Ability to remain calm, multitask and work under deadline driven pressure.
  • Ability to build good relationships at all levels and the ability to work well in a team.

Posted on 05 Feb 08:09

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