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Hospitality Coordinator

Remuneration:negotiable TCTC 
Education level:Diploma
Job level:Mid
Company:ASC Group

Job description

Key responsibilities and accountabilitie
  • Budgets
-          Preparation of budgets
-          Managing line expenses an income on budgets
-          Submitting budgets in line with approved margins and revenues
  • Administration
-          Loading purchase orders
-          Management of purchase orders and SLA’s in line with supplier agreements
-          Processing budgets for invoicing
-          Processing and ensuring payments to suppliers and clients in line with budgets
  • Reporting
-          Budget reporting
-          Financial control
  • Invoicing
-          Client and Supplier invoice control an administration
-          Purchase Orders and Invoice control
  • Reconciliation
-          Budget reconciliations
-          Project expense and revenue reconciliations
-          Closing off System projects and reports

Project Planning and Operations Planning:
  • Supplier Operation Design and Management:
  1. Caterers
  2. Beverage
  3. Staffing (Waiters/Barmen/Managers/Hostess’s)
  4. Security
  5. Parking
  6. Signage
  7. Technical
  8. Health and Safety
  • Risk and Mitigation Strategies
  • Prepare event packages and send out
  • Pre- Event Walkabouts
  • Pre- Match Day Checks and Service’s Management
  • Production Checks and Management
  • Supplier and Staff accreditation and briefings
  • Suite / Area checklist implementation and management
  • Coordination and management of suppliers and services:
  1. Catering
  2. Beverage
  3. Staffing
  4. Technical
  5. Security
  6. Signage
  • Coordination and management of Match Day close out and strike out process
  • Activations Management (OPS) at FNB stadium
  • Attend ESSPC meeting at SMSA
  • Match Day/Event Day Checklists
  • Event briefs & event calendar updates
  • Pre & Post Match Status Reporting
  • Post-Match Debrief
  • Supplier debrief and penalty management
Area Management Office Management:
  • Attend to all company related concerns by way of coordination and liaison:
  1. Hospitality Management
  2. Site Inspections
  • Attend to all meetings and event planning sessions
  • Work independently and with initiative


 Knowledge, skills and abilities:
  • Project Admin skills including planning, implementation, execution and management
  • Excellent communication skills, both written and verbal
  • Problem-solving abilities
  • Attention to detail
  • Ability to work under pressure with tight deadlines and long hours
  • PC literacy (MS Office) is essential
  • Strong administration skills
  • Excellent excel and numeracy skills
  • Time management skills
  • Ability to work in a pressurized environment
  • Communication skills with staff at all levels are a pre-requisites to be successful in this position
  • Ability to understand and interpret spread sheets
Personal attributes:
  • Passionate
  • Excellent interpersonal skills
  • Team Player
  • Willingness to work long hours (after hours and weekends)
  • Willingness to travel (after hours and weekends)
  • Good communication skills
  • Accuracy and attention to detail essential
  • Analytical and problem solving skills
  • Dynamic and a go - getter
Education and experience:
  • Minimum 3 years’ experience in a hospitality or financial environment
  • Relevant tertiary qualification
  • BEE candidates will be given preference

Posted on 09 Jan 16:02

Miguel Cruz

011 027 3310
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ASC Group

We are a centralized industry specific Talent Intelligence organization with a simple yet comprehensive solution that drives a holistically successful organizational design, through partnering with its people, the market and particular workforce analysis.

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