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Executive Assistant

Remuneration:negotiable cost-to-company 
Benefits:Medical Aid, Provident Fund, Group Risk & Disability
Location:Johannesburg, Sandton
Job level:Junior/Mid
Company:Weber Shandwick

Job description

Role overview 

Weber Shandwick is looking for an executive assistant to assist the CEO with daily administrative duties and complete a broad variety of administrative tasks.

The main responsibilities include;
  • Managing an active calendar of appointments, expense reports, composing and preparing correspondences
  • Making detailed travel arrangements, and preparing for board and executive meetings.
To be successful in this role, you should be well organised, have great time management skills, be a self-starter and act without guidance.

Ultimately, you will contribute to the efficiency of the business by providing personalised and timely support to the CEO and at times, the Senior Management team.

Key responsibilities
  • Act as the point of contact on the CEO’s behalf among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage CEO’s calendar and set up meetings, including meeting preparation
  • Make travel and accommodation arrangements, as needed
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Act as an office manager, e.g. by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organise and maintain the office filing system
  • Ability to put together PowerPoint presentations
  • Ability to conduct research for the CEO, when needed
  • Understanding the basic finance process - e.g. what finance needs to pay an invoice or a claim, ensure that claims are paid timeously and watching out for any wasteful expenditure
  • Preparation for board meetings and executive committee meetings
  • Ability to coordinate and plan ahead with the CEO, e.g. following board and executive meetings


  • 2-3 years relevant experience
  • Excellent communication skills – both written and verbal
  • The ability to quickly establish and maintain effective relationships at all levels
  • Exceptional organisational skills with the ability to prioritise, multitask and meet deadlines
  • The ability to deal with issues in a discrete and confidential manner
  • Strong organisational skills
  • Must pay great attention to detail and provide accurate work
  • The ability to deal with conflict in a professional manner
  • Good time management - ability to prioritise tasks
  • Demonstrate initiative and proactively seeks to deliver excellence in all that you do
  • Solid knowledge of Microsoft Programmes, more specifically on Outlook and PowerPoint
  • Professional, “can-do” attitude
  • Passionate and sound-minded candidate, with ambition and hunger to grow

Posted on 22 Sep 11:11, Closing date 21 Nov

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