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Buying Accountant

Remuneration:negotiable Negotiable depending on experience 
Education level:Degree
Job level:Mid
Own transport required:Yes

Buying Accountant – Job Description

Trading Terms

- Capture and maintain trading terms on the system (soon COR3)

- Manually record all divisional trading terms and ensure the monies are collected timeously

- Calculate top-up monies per quarter and ensure the monies are collected

- Calculate growth monies per annum and ensure the monies are collected


- Record all adverts per line item and calculate expected sallies to be claimed based on promo funding per supplier

- Compare expected sallies with actual sallies and ensure the differences are claimed

Direct Delivery Allowance

- Allocate direct delivery allowance monies received monthly to a ring-fenced account and compare to delivery costs paid

- Calculate monthly accruals


- Allocate merchandising monies received monthly to a ring-fenced account and compare to merchandising paid

- Calculate monthly accruals

Condition Contracts

- Track open contracts and remind buyers to release them

- Ensure condition contracts are made out with the correct type (accruals, single settlement, scan based etc.), profit center and conditions (i.e. Advertising, Sallies, Tallies, Merchandising, Swell etc.)

- Calculate account and profit center errors and forward to the DFM to reallocate

- Calculate accruals for incorrect contract dates and contracts released after month end and forward to the DFM to process

Swell Allowance

- Manually maintain a list of swell suppliers and communicate to stores on request

Management Reporting

- Monthly report on the buyers income statement sales, gp, sallies, ad-recoup (foods, non-foods, fresh)

- Track and report on GP, sallies and advertising recoup during the month

- Report sales, sallies and GP on national one day promotions like Red- and Brack Fridays

- Build forecast models on new ways of negotiating and returns achievable

- Develop and maintain a spend tracker per supplier to monitor income received year-on-year

- Supply marketing report data for monthly divisional books


- Division specific training for buyers and assistants on condition contracts and pricing claims

- Develop division specific job guides for the use of condition contracts based on common errors made and trading term negotiations

Admin / Other

- Manage shared documents on Google Drive

- Manage processes, roles and responsibilities of buying and marketing

- Continuously look for un-collected monies and build processes to prevent is from happening

- Assist head buyer with corporate governance in terms of supplier/service provider contracts, board resolutions required and sign-off criteria

  • A Bachelor’s degree in Chartered Accountancy with at least 5 - 7 years commercial experience (CA)

Posted on 11 Sep 14:58

Mario Matthews

031 572 3610
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