Project Manager

Location:Johannesburg, Cape Town
Company:Greymatter & Finch

Offices are located in Johannesburg and Stellenbosch. Candidates that can comfortably commute to either of these offices are invited to apply.

Position purpose

The project manager is responsible for planning, executing, creating solutions, achieving deadlines and delivering excellence through effective interaction with clients, suppliers and the internal production team. Responsible for overall management on allocated specific projects. Ensuring a smooth end to end process and workflow implementation according to the service offering. Client liaison on high-level issues and ensuring that the relationship with the client remains positive before, after and during a project.

Key performance areas

 Finance and administration:
  • Develop and manage project quotes and budgets on Chase
  • Prepare creative and production briefs
  • Ensure that reconciliations, billing and invoicing is done
  • Proactively manage project risks, implementing and managing project changes and interventions
  • Project evaluations and assessment of results
  • Monitor and report on progress of the project to all stakeholders
  • Ensure all internal administration/workflow requirements are maintained and completed
  • Ensure effective communication between internal and external parties, and attend all relevant meetings
  • Effective management and resolution of client queries, including the escalation thereof
  • Build client relationships (internal and external)
  • Build a network of potential new clients, have a customer focus mindset and align behaviour to this
  • Identify up-selling opportunities and follow through on them
Workflow process:
  • Develop project plans which include, advisory, production, print and digital
  • Attend training on process and new procedures, attend internal meetings required by workflow process
  • Identify and discuss process improvement opportunities with operations manager
  • Print management, including quality control and signing off print proofs at printers
  • Build constructive relationships within the team and across the business, and provide direction and support to team members
  • Collaborate with stakeholders to deliver seamless integrated quality products to clients
  • Responsible for overall quality output of products
Company strategy
  • Maintain and promote company culture, and implement company initiatives
Any other responsibilities delegated by your line manager

Essential key competencies

Performance competencies:
  • Demonstrate a thorough knowledge and understanding of company’s service offering
  • Work in an efficient and effective manner, prioritising work demands and effectively organising resources
  • Anticipate and resolve issues, or obstacles, which impact timely completion, or the quality, of tasks
  • Identify the impact of current work on future opportunities and plan for changing circumstances
  • Identify financial impacts of own, and others, decisions on the business
  • Ability to work well under pressure and tight deadlines and demonstrate fanatical attention to detail
  • Problem-solving, innovation and continuous improvement
Communication competencies:
  • Demonstrate above-average communication skills both verbal and written in English and Afrikaans
  • Maintain confidentiality
Behavioural competencies:
  • Strive to exceed expectations, and display a drive for excellence
  • Demonstrate both responsibility and accountability
  • Demonstrate an interest in and understanding of the attitudes, views and priorities of others in the team
  • Energise others and contribute positively to morale and is a role model to others
  • Encourage collaboration by sharing knowledge, skills and resources with others
Job-specific competencies:
  • Presentation skills
  • Ability to do up-selling, and good negotiation skills
  • Demonstrate an awareness of market trends, and relevant professional knowledge and skill
  • Demonstrate a thorough understanding of the creative and production processes
Qualifications and specifications

Education and experience:
  • Matric and/or higher with experience of no less than two years gained in a similar position, in any advertising, marketing, print or digital agency as required
  • Experience working with project budgets and time management
  • Knowledge of project management and business management principles and methodology
  • Microsoft Windows: Advanced level: Word, Excel, Outlook and PowerPoint
  • Own reliable transport, ability to work after hours, attend meetings at client premises and travel
  • Project management qualification, degree or diploma, IT degree (BTech), online marketing
  • Proven track record of strong sales and negotiations abilities
  • Previous experience gained in the financial industry
  • Chase software experience
The job profile and key performance areas of this position are not intended to be an exhaustive list of duties and responsibilities and may from time to time be amended according to the company’s operational requirement.

Posted on 17 Sep 10:22

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Kim Ebel

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