Office Manager  

Take full responsibility for Office Management in the JHB office
Including financial/admin/system controls, budgets, invoices, quotes, orders, all office management and maintenance

Key responsibilities:
Finance:
• Full responsibility for all financial / admin controls and systems (including budgets, invoice/quotes, orders)
• Proactively assist Head Office Accounts Department with any related issues or queries
• Responsible for all insurance and claims related admin
• Cheques/cashbook/money orders
• Credit card recon checks and sign offs
• Field bookings checks and sign offs (including accommodation spreadsheet)
• Order checks and sign offs (including qual checking and packing, quant & CATI)
• Petty Cash checks
• Pool cars
• Printing stats
• Telephone Bills
• Weekly Order list checks and sign offs
• Maintain and update financial/admin system in a timely manner

Building Maintenance:
• Full responsibility of building maintenance, alterations & security (including ongoing project management, quotes, air cons, sanitories, plumbing, electrical, doors, fumigation, generators etc)
• Ordering of all office supplies, including: furniture, equipment, telephone extensions
• Installations - New (i.e. Call centre/field area)
• Organisation of all office functions (including drinks, promotions, resignations, awards etc)
• Liaising with Landlord for all building related issues
• Parking - allocations/clamping wheels etc.

Management of team:
• Arini (field bookings and travel bookings)
• Eunice (Reception/Switchboard/Telephone ext/ Telephone bills etc)
• Evelyn (exec support and travel bookings)
• Lebo (credit card purchases/office functions/gifts etc)
• Neo (Office administration - orders/stock take/maintenance/stationery)
• Danella (questionnaire typing/proposal formatting)
• Tebogo (Printing/Post) - Eric (Deliveries and Collections) -