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Senior Bookkeeper

Remuneration:negotiable Basic salary 
Location:Johannesburg, Houghton
Job level:Mid/Senior
Company:HR Studio

Job description

Our Client is a financial service provider in short term insurance with a committed and experienced leadership team. They provide well-designed insurance packages that are formulated to protect the assets of their customer across a broad range

Our client is looking for a Senior Bookkeeper to join their team with a proven track record. The successful candidate must have a love for number and be able to compile all accounting reports up to Trial Balance.

Role Responsibilities:
  • Responsible for ensuring all day-to-day functions pertaining to a particular set of books is done efficiently and timeously. 
  • Responsible for liaising with senior staff to internal teams to ensure the accuracy and successful delivery of all accounting processing, compliancy and deadline solutions according to company policies and procedures as well as prevailing legislation.
  • Support the Financial Manager in recording and retrieving financial details of various companies, including maintaining financial records, processing payments, cash handling and insurer commission and binder fees calculations.
  • Plan, organize and manage own workload to ensure your contribution to the company's monthly financial reporting process is achieved in a timely and accurate manner.

  • Download banking statements on a daily basis.
  • Capture receipts, refunds and payments into system on a daily basis.
  • Ensure receipts and payments are captured accurately against the relevant creditors/general ledger account in the accounting system.
  • Complete bank reconciliations on a weekly basis.
  • Capture payments into system into banking system.
  • Capture new or amend existing banking details into the banking system.
  • Ensure resolution and queries pertaining to creditors are dealt with effectively and timeously. 

Creditors duties
  • Receive and verify invoicing and requisitions for goods and services.
  • Verify that transactions comply with financial policies and procedures (authorization for payment).
  • If documentation is not up to required standard, ensure that documentation is amended immediately.
  • Verify documents ensuring the correct General Ledger account is indicated for capturing purposes.
  • Handover checked invoices to Creditors Clerk for processing and payment preparation (excluding insurance commission and binder fees and profit shares).
  • Insurer commission payments are to be executed timeously.
  • Ensure resolution and queries pertaining to creditors are dealt with effectively and timeously.

Debtors Duties
  • Capturing returned receipts into Flexi system for the specific branches.
  • Month end cancellation and write offs journals.
  • Debtors Ageing across the board and submit these to the branch managers.
  • Maintain and update these Ageing.
  • At beginning of month a finalized returns listing for previous month.
  • Adhoc invoicing for inter-company expenses.

Petty Cash
  • Petty cash journals for relevant branches.
  • Ensuring all vouchers are accounted for with matching cash slips & valid invoices.
  • Ensure top up of Petty Cash.
  • Enter petty cash vouchers into the system upon top up.
  • Ensure petty cash vouchers are signed and approved by managers before handing over cash to recipients.
  • Ensure required documentation is obtained from recipient - follow up wherever necessary
  • No IOU's are allowed at all

Ad hoc duties
  • Filing
  • Backup to the Creditors Clerk in their absence 


Minimum Requirements
  • Matric
  • Relevant Financial/ Accounting Qualification   
  • Minimum 5 years’ of full accounting function (up to Trial Balance)
  • Experience in Pastel Partner
  • Proficient in Microsoft Suite.
  • Understanding of statutory requirements.

Attributes and Behaviours:
  • Excellent analytical skills with a passion for accuracy and attention to detail
  • Ability to work in a team as well as independently
  • Ability to work well under pressure in a fast paced and dynamic environment time management skills essential.
  • Strong communication skills both verbal and written
  • Must be attentive to detail and have excellent math aptitude
  • Strong administration skills
  • Must be able to communicate clearly and effectively via written correspondence, memos and emails
  • Strong time management skills and able to meet deadlines under pressure
  • Able to work with minimum management guidance/supervision

  • Flexibility for overtime is a must

Posted on 13 Mar 13:36