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From good to great event administration and coordination. A step by step approach managing an event from beginning to end. Gain the skills to plan, implement and manage any event, of any size. By attending this course you will be able to succeed within the competitive industry of events coordination. This training course is designed for event coordinators by an event coordinator. It is based on first hand real life event experience.
This course is delivered in a way that is logical and practical. We cover aspects of an event from the beginning of the event cycle to the end.
The key to eventing success is to ensure that every aspect of the event has been designed, planned and managed effectively and efficiently.
This course will not only give you an understanding of how to develop administration tools but will help you coordinate a great event that will keep your customers coming back for more. Project planner: Receive the most comprehensive, practical and user friendly 20 page essential event project planner ever! It includes checklists and templates for every aspect of an event and will ensure you don't forget anything. Marketing, branding and your events oThe rise of events and how to maximise your return on investment and marketing oUnderstanding how to integrate and build your brand into your event oHow to create memorable brand experiences Administration Tools: Develop easy to use and time saving administrative processes and event systems for your event department oHow to get organised with your filing, emails, calendar and documentation: Easy time saving tips and tricks Tender Process: Understanding the client's tender and procurement process, procedures and requirements Project Scope: How to interview clients and identify the project scope Event development and research oHow to develop innovative themes and concepts oHow to integrate themes throughout your marketing campaign oCase studies of events: Ideas to make your events spectacular oHow to incorporate and manage catering, content, entertainment, the environment, invitations, and production into your overall design experience oHow to develop the event program for breakfast, informal dinners, business events and conferences oInvitation development and design considerations oInvitation formal vs. informal codes including dress codes and etiquette oHow to write formal and informal invitations oHow to conduct event research oIdentifying stakeholders and setting event objectives oSub supplier tender process and procedures - The Request for Proposal process oMeasuring value for your events to ensure survival into the future oTender development oHow to develop the bid tender budget oHow to manage your budget - templates will be given to delegates oHow to price your events oHow to deliver a dynamic, confident tender Planning and preparation including event project management oFinancial management: How to manage any size budget, cash flow and payments oHow to stretch a budget, cost cutting ideas. oHow to integrate your event into your marketing and promotion campaigns oHow to design your event from physical space requirements to mandatory requirements oHow to work out capacity calculations, set up room configurations, numbering tables and determining screen sizes just to name a few oHow to integrate décor into your total design oAttendee management including seating systems, seating protocol, registration processes and communication procedures oRSVP management: How to integrate technology and electronic systems oHow to manage seating arrangements, seating charts and table plans oIdentifying technological tools that can be implemented to support the goals of the event oLogistics and infrastructure management oSite management oTechnical and production management oDeveloping contingency plans oFood and beverage management including serving styles, catering considerations, service ratios, how to manage special meal requirements oSpeaker/presenter management: How to liaise and manage media, celebrities and entertainers Event Implementation: Implementing your event including contract management and how to brief vendors, venue and speakers on the event Event Execution: How to execute your event on the day from set up to break down Event Management: How to manage sound checks, time management, VIPS, vendors, the venue and staff oOrchestrating the event including registration, ushering guests, dealing with extra guests etc. oDeveloping paperless feedback systems during and post event Event Closure: Evaluating event success post event
Date: 27 February 2013 to 28 February 2013 Time: 09:00 AM - 03:00 PM Location: City Lodge Fourways, Fourways